Under the Belgian Presidency of the EU, EBNA meeting took place on 18 – 19 November 2010.

The Belgian program of EBNA meeting included the following themes:
a) Acquiring business archives and making them accessible for the public: good practices,
b) Access to cartographic sources: digitization programs and international collaboration,
c) World War I archives and historical research: hype or cornerstone?
d) Archives and remembrance education,
e) Appraisal and transfer of (de-)classified information.
The most important decision accepted by the Board of directors was the new “Brussels declaration on digital access to archives” – the three language versions (English, French and German) are published:

EBNA
Brussels Declaration on digital access to archives
Considering
… the changes brought by the development of IT to all areas of daily life including  workplaces together with an increasing relevance of archives in an online environment and the growing quantities of archives accessible in digital form,
… the new possibilities opened by the emerging Internet technologies for sustainable digital access to and the use of archives for academic research as for a greater public,
… that the European national archives are united by the common goal of making available the richness to be found in their holdings using the most appropriate methods on the basis of the communality of shared professional approaches,
… and the enhanced possibilities for European citizens, supported by a better cross boarder understanding of their identities and differences, histories and expectations, to engage themselves in deeper collaboration in social, economic, political and institutional areas,
the National Archivists of Europe gathered in the European Board of National Archivists (EBNA) declare their sincere intentions to enhance a closer co-operation with the aim to support open access to their holdings by expanding the means for digital availability.
They consider the following priorities as being crucial for success of their joint initiatives:
(1) to lay open the great richness of the cultural diversity in Europe as represented in the holdings in Europe’s archives and make it exploitable and usable via own websites as well as via joint access points, including the retro-conversion of legacy finding aids;
(2) to continue to elaborate innovative and cost effective ways to use modern Internet technologies for providing online access to descriptive information on archives in the contexts of their creation, to enrich it by access to digital copies were appropriate, and integrate it for cross boarder research and investigation into the joint union finding aid, built up by the Archival Portal Europe (APEnet) project;
(3) to apply sustainable, economic and professionally acceptable methods for combined preservation strategies, f.i. by integrating digitization for access with microfilming for preservation and the professional preservation of the authentic original material;
(4) to share their knowledge about the development and use of professional methods and techniques applied to similar aims in different environments, use and develop open source tools and support the building of communities and networks of expertise around them;
(5) to consider the possibilities to rebalanced home country efforts and international engagements on a basis of synergy and benefit for both the common aims and their achievements in their own country;
(6) to be open to co-operate with commercial partners who are willing and capable to understand and support these approaches as today’s expression of the archival mission in the field of digital access of archives.

On Tuesday, the Spanish Culture Minister, Ángeles González-Sinde, opened a conference of representatives of the national archive administrations of the EU’s Member States, known as the European Board of National Archivists. The meeting will be on until Wednesday at the Casón del Buen Retiro in Madrid. Rogelio Blanco, Director-General for Books, Archives and Libraries, also took part in the opening ceremony.

The European Board of National Archivists (EBNA) brings together the highest authorities from the national archives of EU member states. Countries which have applied to join the EU and representatives of the European Commission are also invited.

The purpose of these six-monthly meetings is to build communication among the national archive administrations of EU member states.

The conference is organised into three consecutive sessions which will deal with the evolution of Archives into Historical Memory Documentary Centres, International Co-operation regarding archives between the member states of the European Union and non-members, and finally, interoperability between European projects for making information available online.

Representatives of the sector from countries including Spain, the Netherlands, Belgium, Norway, Portugal and Germany will attend.

21st Conference of the European Board of National Archivists (EBNA)

Practical information:

• Program (PDF: 41 Kb)

Place:
Casón del Buen Retiro
C/ Alfonso XII, 28
28014 Madrid

Date:
18 – 19 de May

Approximate no. of attendees:
50-75

The European Board of National Archivists (EBNA) brings together the highest authorities from the national archives of EU member states. Countries which have applied to join the EU and representatives of the European Commission are also invited. The purpose of these six-monthly meetings is to build communication among the national archive administrations of EU member states.

Structure and content:

The conference is organised into three consecutive sessions which will deal with the evolution of Archives into Historical Memory Documentary Centres, International Co-operation regarding archives between the member states of the European Union and non-members, and finally, interoperability between European projects for making information available online.

At the end of the 21st Conference of the European Erase of National Archivists will be held the 8th meeting of the “European Archives Group” (EAG).

Profile of the attendees:

Archive authorities from EU member states.

http://www.eu2010.es/export/sites/presidencia/en/documentosynoticias/noticias/may17_archiveros.html

20th European Board of National Archivists (EBNA) meeting
Lund, Sweden, 13-14 October 2009
At Akademiska föreningen, Sandgatan 2, Lund
13th October
11:00 – 12:00
Registration
12:00 – 13:00
Buffet lunch
13:00 – 13:30
Registration
13:30 – 14:00
Welcome
Mr. Tomas Lidman, Director General of the Swedish National Archives, Stockholm.
14:00 – 15:30
First session
Private Archives in Scandinavia – a short history and overview of the present situation
Speaker: Mrs. Ann Hörsell, Head of the Department for Private archives, Swedish National Archives, Stockholm.
Discussion
15:30 – 16:00
Coffee/tea break
16:00 – 17:30
Second session
Promotion of archives
-
Education programme
-
Outreach projects
-
Online expertise
Speaker: Mr. Andrew Payne, Head of Education & Outreach,
The National Archives, Richmond, Surrey, UK.
Discussion
19:30
Dinner at Grand Hotel, Bantorget 1, Lund
2(2)
14th October
9:00 – 10:00
Third session
The Swedish Archival System. An Archival Ethnological Approach.
Speaker: Mr. Berndt Fredriksson, President of the Swedish Archival Association and Director, Ministry of Foreign Affairs, Stockholm.
Discussion
10:00 – 10:30
Coffee/tea break
10:30 – 11:45
Fourth session
Secrecy and democracy.
Speaker: Mrs. Efwa Westre Stövander, Chief Legal Adviser, Swedish National Archives, Stockholm.
Discussion
11:45 -12:00
Closing remarks and end of the meeting
12:00
Buffet lunch
22 September

The European Board of National Archivists (EBNA), the Department of the Archives Administration and Records Management of the Ministry of Interior of the Czech Republic and the National Archives in Prague would like to invite members of the EBNA to the next meeting , in Prague, the Czech Republic.

Date: The conference will be held from 23rd to 24th April, 2009.

Meeting location: The National Archives in Praque – new archive building in Praque-Chodovec

Address: Archivní 4/2257, Praha 4 – Chodovec, PSČ 149 00

Practical Information are available here.

Programme: The programme for the conference is available here (PDF).

Contact: dlm.ebna2009@nacr.cz

Photos from the Conference are available here.

Whereas the increasing commercial value of archival records and the increasing risks of thefts which ensue, in archival institutions as well as by users in reading rooms
Request ICA
• to create a working group on issues relating to security and to support projects developed in this area, in cooperation with all concerned professions, including IFLA and ICOM;
• to work with libraries, museums, art galleries and other relevant institutions to create standards of good practice likely to prevent thefts of archives;
• to cooperate with national and international organizations and projects likely to contribute to prevent thefts of archives;
• to encourage governments and the judiciary and police services to consider the theft of archival records is as serious as that of art works.

EUROPEAN BOARD ON NATIONAL ARCHIVES
Working Group: Prevention against theft

Formal Guideline for Monitoring and Inspection on subordinate Debt of Microfinance Institutions (MFIs)

Representatives from organisations from over 30 European countries attended the two-day meeting on topics of particular concern in the fields of information management and archiving. Issues with regard to the legal value of records, records life-cycle from capture to archiving, data protection, meta-data schemas and MoReq2 (Model Requirements for the Management of Electronic Records) were discussed.

2008 European Board of National Archivists in Slovenia

Venue Grand Hotel Union, White Hall (Bela dvorana)
April 9, 2008
15.00 – 18.00
Presentation of MoReq 2, Grand Hotel Union, White Hall (Bela dvorana)
English, French and Slovene translation, participants of EBNA are kindly
invited
17th EBNA CONFERENCE (European Board of National Archivists),
directors of national archives of EU Member States and candidate countries
Ljubljana, April 10 – 11, 2008
Venue Grand Hotel Union, Orchid room (salon Orhideja)
April 10, 2008
9.30 – 10.00
Registration and coffee/tea
10.00 – 11.15 First EBNA session with English, French and Slovene translation
• The opening and welcome by dr. Jelka Pirkovič, State Secretary at the
Ministry of Culture of the Republic of Slovenia and dr. Matevž Košir,
Director of the Archives of the Republic of Slovenia
• An archivist – solely custodian or memory shaper as well ? dr. Jelka
Melik
• Between the role of archives and their public image, dr. Mateja Jeraj
• Discussion
11.15 – 11.45
11.45 – 13.00
Break
• Preservation management in Archives, dr. Jedert Vodopivec
• Digitisation at the Archives of the Republic of Slovenia, Jure Volčjak
• Discussion
13.00 – 14.00
14.00 – 15.00
15.00 – 15.30
15.30 – 17.00
Lunch
Second EBNA session
• Digital archives and the new Slovene archival legislation, Tatjana
Hajtnik, MA
• Report on activities of the DLM Forum, by DLM representative
Break
• Round table on the subject of electronic archives in EU member state
archives
• Discussion

17.30 – 18.30
20.00
Visit to the Archives of the Republic of Slovenia, Zvezdarska 1
Dinner for EBNA conference participants, the Ljubljana Castle
April 11, 2008
9.00 – 11.00
11.00 – 11.30
11.30 – 13.00
13.00 – 14.00
14.15 – 15.00
15.00 – 16.00
Third EBNA session with English, French and Slovene translation
• Gateway to Archives in Europe and the EDL project
• Reports of EBNA work groups
• Information on Progress Report to the Council of EU
• Discussion
Break
• Macro-appraisal of archives in the Republic of Slovenia, dr. Vladimir
Žumer
• Presentation of the Guide through archives of the Napoleons’ Illyric
Province, Vladimir Sunčič
• Discussion
• Invitation to the next EBNA under the French presidency
• Closing remarks
Lunch
• Visit to the exhibition of the Archives of the Republic of Slovenia
»Carniolan Provincial Privileges« 1338−1736, held at the National
Gallery
• Guided tour of the city of Ljubljana (in English)
April 12, 2008
9.00 – 14.00
An excursion (guidance in English) to The Lipica stud farm and lunch in one of
the local inn (Slovene Karst region),

Digitising at the Archives of the Republic of Slovenia

http://www.arhiv.gov.si/en/

Macro appraisal of archives in Slovenia

Information about this venue:

• 
  Map of Lisbon (including information on the
  location of both the meeting centre e press centre)
• 
  Click here for touristic info on Lisbon
• 
  Click here to know how to get to the Atlantic Pavillion

Information  about the meeting:

• 
  List of participants (pdf format)
• 
  Draft Programme (pdf format)

Know more:

http://www.min-cultura.pt/

The Chair, Professor Dr. Hartmut Weber, President of the Bundesarchiv, opened
the meeting by welcoming all participants of the XV EBNA Conference to Berlin, in
particular the representatives from the two new EU member states, Bulgaria and
Romania. Mr. Weber expressed his special gratitude for the presence of the Minister
of State to The Federal Chancellor and Federal Government Commissioner for
Culture and Media, Mr Bernd Neumann, and asked Minister Neumann to hold the
keynote speech.

On the second conference day, the fourth working session focused on how to participate in the forthcoming European Digital Library (EDL) Project and discussed different ways of cooperation. Professor Dr. Angelika Menne-Haritz, vice-president of the Bundesarchiv, presented the activities of the Bundesarchiv on developing a union finding aid for an Internet gateway to archives and discussed different solutions of how to integrate archival content into the EDL. The majority of delegates from the EU member were firmly interested in creating an Internet Gateway for archives in Europe based on the EAD standard.
The internal EBNA Business Meeting approved on the following key subjects for the next EBNA Conferences: protecting cultural property, disaster prevention management, archival standardisation (especially for archival buildings), The European Digital Library Project, evaluating and auditing archival structures and working processes, identifying key performance indicators for archival working processes, commercial uses of digitised archival materials.

More about Berlin Conference  here: http://www.bundesarchiv.de/oeffentlichkeitsarbeit/meldungen/00592/index.html.de

The UK meeting of the European Board of National Archivists (EBNA) took place at The National Archives on
17 – 18 November 2005.
The conference was attended by representatives from 24 countries,including two non-EU countries (Norway and Switzerland). The two-day
programme, which opened with a keynote speech from Natalie Ceeney,Chief Executive of The National Archives, included a range of talks,
keynote speeches and lively and informative discussions from nationaland international speakers.
In her talk, Natalie highlighted the main challenges facing The National Archives and how as an organisation it is responding to these challenges.
Natalie also talked about how The National Archives has been working with European partners to promote the DLM (Document Lifecycle Management) Forum, monitoring the impact of EU Directives and advising on best practices for record management and archival networks.

The UK meeting of the European Board of National Archivists (EBNA) took place at The National Archives on 17 – 18 November 2005.

The programme also included talksfrom Frank Brady and Pat Manson from the European Commission and importantly, updates from the five working groups taking forward the recommendations of the Report on all sessions during the conference were simultaneously interpreted into English, French, German and Spanish.
During the conference, four groups were formed to propose specific digitisation partnership projects, which included examining funding possibilities.
The groups gave special consideration to the following themes:
‘Recreating the virtual memory of Europe’, ‘Genealogy and Family Ancestry’, ‘Cold war in Europe’ and ‘Preservation of Audiovisual Archives’.
On Friday 18 November, the conference proceedings were concluded with a short presentation by Lorenz Mikoletzky from Austria who provided details of the next EBNA
meeting, which will be held in Vienna in early 2006.

[...As National Archivist of the Member State holding the EU Presidency, I chaired the
EBNA meeting. Both on my own behalf, and on behalf of EBNA, I am glad to take
this opportunity to thank three members of staff of the National Archives for their
work with regard to the meeting: Gregory O’Connor, Archivist, who prepared
detailed minutes of the meeting; Eileen Treacy, Staff Officer, who helped to organise
it; and Bernadette Kelly, Clerical Officer, who processed large amounts of additional
correspondence relating to it. I also wish to thank staff of the National Archives who
helped in the hosting of a reception for EBNA members, and staff of the National
Archives, the National Library and Marsh’s Library who facilitated brief visits by
EBNA members...]

Read the whole Report of the Director of the National Archives for 2004